New Home Co.
Purchasing Coordinator
Purchasing - Irvine, CA - Full Time
New Home Co. is a new generation homebuilder focused on the design, construction and sale of innovative and consumer-driven homes across major metropolitan areas in Arizona, California, Colorado, Oregon, Texas, and Washington. Our commitment to excellence has earned us industry-wide recognition, including 2019 Builder of the Year by Professional Builder and the fastest-growing private builder in the country by Home Builder Executive in 2024
As a proud recipient of the 2025 USA Today’s Top Workplace award, we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, and dedicated team members. Our goal is to provide a workplace where you are successful in doing the best work of your life. Join our team, and let’s Move Forward together.
Check out NWHM's 2023 Corporate Sustainability Report
Position Job Title: Purchasing Coordinator
FLSA Status: Non-Exempt
Job Location: Irvine (Office)
Position Summary
The Purchasing Coordinator is responsible for maintaining accurate contract information, managing purchase orders, and providing administrative support to the Purchasing department.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Review contract files to ensure all required documentation is included.
- Generate contract and change order checklists for the Contracts Coordinator.
- Create purchase orders for trade partners at each phase release and for change orders.
- Audit open purchase orders to ensure timely payment.
- Assist the Purchasing Agent with collecting documents during the bidding process.
- Prepare award letters for trade partners.
- Load approved sequence sheets into BuildPro for each project and phase.
- Track and ensure compliance with insurance requirements for all trade partners.
- Maintain lists of trade partners awarded by project.
- Upload signed scopes of work into BuildPro.
- Set up new communities in Rebate Pros.
- Draft and type routine correspondence, including letters and contract addendums.
- Answer and screen incoming calls, providing information or taking messages as appropriate.
- Model company values, vision, and operating principles.
- Assist Accounts Payable and trade partners with billing issues.
- File documents and maintain organized records.
Managerial Responsibility:
This position does / does not supervise other employees.
Position Qualifications (Education, Skills, Experience):
Education:
- High School Diploma required; bachelor’s degree preferred.
- Minimum three years in an administrative support role, preferably within a purchasing department.
- Detail-oriented with strong organizational skills.
- Effective time management; ability to meet deadlines.
- Strong written and verbal communication skills.
- Flexible, able to prioritize tasks and multi-task.
- Proficient in Microsoft Windows, Word, Excel; Access experience preferred.
- Typing speed of 45 words per minute or higher.
- Proficient in 10-key operation by touch.
- Ability to work independently and collaboratively.
- Able to perform essential job functions according to company standards and practices.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements:
Requires the ability to hear, type, see and talk in addition to sitting 100% of the time. The primary work location is a corporate office with low to moderate noise levels.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. New Home Co. retains the discretion to add or change job duties at any time
